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What is Open Access?

Open Access (OA) stands for free and unlimited dissemination of academic literature. A published contribution may be read free of charge by anyone on the Internet.

Many research funding organisations such as the DFG also support Open Access publications. The electronic publications are easier to research, accessible and can be used directly from your computer.

A commercial publication also does not completely exclude the option of publishing your work Open Access: Most publishers allow delayed archiving in OPUS. You can look up the conditions of commercial publishers in the SHERPA/RoMEO list (Rights MEtadata for Open archiving): https://v2.sherpa.ac.uk/romeo/.

What can I publish?

The institutional OPUS 4 Publication Server of the Eberswalde University for Sustainable Development (HNE Eberswalde) allows for the possibility to archive and publish digital scientific content. Via the OPUS 4 Publication Server the following content can be made available in terms of OA: esp., publication series, scientific articles in the form of self-archiving, reports of research projects at HNE Eberswalde, academic content created by professors of HNE Eberswalde, and final thesis of students of HNE Eberswalde.

Tips on browsing and searching in OPUS 4

Search

In simple search, several search words are automatically connected with 'and'. For a more focused search, it is advisable to connect several search words using the Boolean operators AND, OR, and NOT.

AND: All the search words must be part of the document.

OR: Only one of the search words entered must be part of the document. This function expands the search area and is recommended when there are several terms for one subject.

Example: Lorry OR truck

NOT: This function has an exclusive effect and can be used to narrow down the number of hits: documents that contain one of the search words may not contain the other.

Example: Lorry NOT truck

The Boolean operators also work for advanced search. Here they can be used to combine different search words within one search field. For example, the following search for all documents of the author 'Mustermann' from 2002 up to and including 2003:

Example: Author: Mustermann
Year: 2002 OR 2003

Wildcards

If you are unsure how a search term is spelled or if you want to expand your search, you can use * and ? as wildcards.

* replaces any number of characters, ? replaces one.

Example: 'Lib*' finds 'librarian', 'library' as well as 'liberal'.
'Ma?er' finds 'Mayer' and 'Maier' as well as 'Mager' and 'Maler'.

You can use double quotation marks (") to carry out a phrase search.

Browsing

The publications are sorted into categories. For instance, you can have the latest documents, publications of a department or the documents in a series of publications displayed.

The possible categories are:

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Document types on OPUS 4
The following types of electronic documents are published in the OPUS 4 publication server:
• Publications by members of the HNE Eberswalde with scientific content such as journal articles (also pre- and postprints), monographs, parts of monographs, conference contributions, research reports, studies, publication series,
• Publications edited by members of the HNE EBerswalde such as collective works, electronic journals and conference reports,
• Publications and series of publications by institutions and persons associated with the HNE EBerswalde,
• documents whose publication is prescribed by examination regulations,
• theses of students of the HNE Eberswalde, if the publication was approved by the supervisor or another member of the teaching staff and the thesis was evaluated with 2.5 or better
The publication process

The University Library offers you the option to publish your documents as entirely electronic publications on OPUS. The documents entered into OPUS should conform to the standards for scientific papers regarding content and formatting. Please observe our guidelines in this regard.

Your publication will be primarily released in PDF (portable document format). Further accepted file formatsare amongst others DOC(X), XLS(X), ZIP, AVI, MP3 and MP4.

Under Publish you can register and upload your documents. The information provided by you and the full text are uploaded to OPUS temporary storage. Please fill out the form with all the information required for the formal and content-related description of the document. After a formal review by University Library staff, your electronic publication is uploaded to the OPUS server and thus made publicly accessible.

Additionally a Form must be signed and submitted for each publication. With this contract, you confirm that the HNE Eberswalde is granted licence to store the document, to make it publicly accessible in data networks and, that the publication of the document does not violate any third-party rights.

Additionally you can choose a CC licence during the publication process, determining to what extent third parties may reuse your publication.

All published documents are freely accessible on the Internet and cannot be made accessible to a specific group of persons.

All documents are indexed in terms of content by the authors themselves. This should be accomplished using standardised keywords, freely defined keywords and classification systems.

Technical requirements

Your publication should be submitted as an archivable PDF file. In order to allow for digital preservation, the files may not be password- or copy-protected.

Details

OPUS currently supports e.g. the following file formats: PDF, DOC(X), XLS(X), ZIP, AVI, MP3 and MP4.

The size of the file should be as small as possible. The system only accepts uploads of files of up to 30 MB size.

For the file name for final thesis, we recommend a simple title type of thesis and the name with an underscores between. Example: Bachelorthesis_Mustermann.pdf

The document may not be copy protected or have other restricted access settings. This is a requirement by the German National Library in order to ensure digital preservation is possible. Moreover, no provision is made for restricting access to the documents through OPUS itself, for example to certain IP ranges.

If your work contains programmes, files, video sequences, audio documents or similar on a CD enclosure, they must be prepared for publication as a compressed zip file and uploaded as well.

In case of any technical difficulties in uploading your documents, please fill out the rest of the form as far as possible and send your files via e-mail to Open.Access@hnee.de.

Please submit text documents as PDF/A files if possible

Documents are usually published on OPUS in PDF format. In order to ensure digital preservation, the document must be saved in the standardised PDF/A format. PDF/A is an international standard that was developed especially for archiving documents. By storing documents in PDF/A format, the file's readability is ensured even when it is opened on computers on which the used fonts are not installed. In this format, all fonts and images used in the document are embedded and the metadata are stored in a standardised format.

Tips for creating PDF/A files

Many word processors nowadays allow for conversion into PDF/A format; alternatively there are many tools available on the Internet.

Example: In Word 2010, click Save as... and after choosing the PDF file format, click on Options and select ISO 19005-1 compatibility (PDF/A).

In LibreOffice (version 3.4 and up), open the Export dialog via the menu File / Export as PDF and select the option PDF/A-1a under the General tab.

Regulations for pre- and postprints

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Changing / delecting documents

In order to guarantee the authenticity of the documents, they may not be amended or deleted, similar to print publications. If authors who have voluntarily published their work should desire a correction, they must re-publish the document. This is equivalent to the procedure of a new edition in print publishing. The individual versions can be linked.

Self-archiving on OPUS 4

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Publication of a student thesis

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Document types at OPUS 4 of the HNEE

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Article

The document type (scientific) article includes documents that have been published as an article, editorial, register, table of contents or editorial section in a scientific journal or periodical (postprint).

Bachelor Thesis

The document type Bachelor's Thesis describes the lowest level of a thesis (usually after 3 years of study).

Book (Monograph)

The document type Book (Monograph) is intended for classic monographic works.

Conference Publication

The document type Conference Publication (Conference Object) contains all types of documents associated with a conference. (Conference papers, conference reports, conference lectures, contributions to conference proceedings, conference contributions, abstracts, volumes of conference contributions, posters from conferences).

Course Material

The document type Course Material describes teaching material in the broadest sense, e.g. lecture recordings as moving image or sound documents, practice material, preparation or examination material. Lecture texts themselves, on the other hand, are of the document type Lecture.

Diploma Thesis

The document type Diploma Thesis designates the intermediate level of a thesis and refers to final theses before the start of the Bologna Process for academic degrees at the same level as the current Master's degree.

Doctoral Thesis

The document type Doctoral Thesis designates a scientific work for the attainment of a doctoral degree.

Examination Thesis

The document type Examination Thesis refers to the intermediate level of a thesis of certain professions regulated by the German state (e.g. doctors, pharmacists, lawyers, teachers, judges, public prosecutors) and refers to final theses before the start of the Bologna Process for academic degrees at the same level as the current Master's degree.

Habilitation

For the definition of the document type Habilitation (habilitation) see Doctoral Thesis.

Image

The document type Image refers to a non-textual visual representation. Examples are pictures and photographs of objects, paintings, prints, drawings, other pictures and graphics, animations and moving images, film clips, diagrams, maps or sheet music. This document type can be used for digital and physical objects.

Lecture

The document type Lecture contains university speeches, lectures and inaugural lectures.

Magister's Thesis

The document type Magister's Thesis designates the intermediate level of a thesis and refers to final theses before the start of the Bologna Process for academic degrees at the same level as the current Master's degree.

Master's Thesis

The document type Master's Thesis denotes the intermediate level of a thesis and also refers to theses before the start of the Bologna Process for academic degrees at the same level as the current Master's degree (Magister, university diploma, state examination).

Moving Image

The document type Moving Image refers to a series of visual representations that give the impression of movement when shown one after the other. Examples are animations, films, television programmes, videos, zoetropes or the visual representation of a simulation.

Other

The document type Other is intended for anything that does not fit into any of the existing document types.

Part of a Periodical

The document type Part of a Periodical designates a part (volume, issue, year) of a journal or periodical and generally contains several contributions (articles).

Part of a Book

The document type Part of a Book represents documents that were created within the framework of a monographic work, such as chapters or contributions in collected editions.

Periodical

The document type Periodical designates a journal or periodical, with the metadata referencing the journal or periodical as a whole.

Preprint

The document type Preprint covers preliminary scientific or technical papers that are not to appear in an institution's series but are to be published in a scientific journal or as part of a book. See also working paper.

Report

The document type Report contains textual material that cannot be allocated elsewhere, e.g. reports, external research reports, internal reports, communications, statistical reports, project completion reports, technical documentation and instructions.

Review

The document type Review is a review of a book or article or a summary of the work that is not written by the author.

Sound

The document type Sound refers to a resource that is primarily intended to be heard, such as music files, audio CDs, speech and sound recordings. No distinction is made between tones, sounds and music.

Study Thesis

The document type Study Thesis refers to text-based papers that are written within the framework of a degree programme (term papers and seminar reports, research and project reports) and are not classified as final papers.

Working Paper

The document type Working Paper refers to a preliminary scientific or technical paper that appears in the series of an institution (also: Research Paper, Research Memorandum, Discussion Paper). See also document type preprint.



The description of the document types was taken from the documentation of OPUS 4 (Source: OPUS 4 Handbuch, Version 4.7 (Stand: 23.02.2022)).

Publication of a academic publication

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Copyright law protects the creator in their intellectual and personal relationship to the work and the usage of the work. The full legal text is available at http://www.gesetze-im-internet.de/urhg/index.html.

A commercial publication also does not completely exclude the option of publishing your work Open Access: Most publishers allow delayed archiving in OPUS FAU. You can look up the conditions of commercial publishers in the SHERPA/RoMEO list (Rights MEtadata for Open archiving): https://v2.sherpa.ac.uk/romeo/.

Usage rights

Non-exclusive usage rights: The non-exclusive right of use entitles the holder to use the work in the specified manner without excluding use through other parties.

Exclusive usage rights: Exclusive right of use entitles the holder use of the work in the specified manner under exclusion of all other persons and to grant usage rights to others. The creator's right of use may be reserved.

The German Copyright Act (Urherberrechtsgesetz, UrHG) applies without restriction to documents that are offered in electronic form via data networks. Please note:

Individual reproductions, e.g. copies and printouts, may only be created for private and other personal use (Section 53, Copyright Act). The production and dissemination of further reproductions is only permitted with the copyright holders express approval.

The user is personally responsible for the observation of legal regulations and may be held liable in case of violations.

With the help of free licences, such as Creative Commons (CC) licences, the use, adaptation and redistribution of copyrighted works can be permitted. CC licences exist in various gradations and build on the more restrictive copyright law.

By choosing your CC licence during the publication process, you decide in a simple yet legally binding way for everyone under which conditions the public may use and reuse your publication. To use the CC licences, the corresponding rights must still be yours, i.e. you must check in advance whether you have assigned exclusive rights to a publisher, for example.

However, with regard to non-commercial use, please note that this choice may limit the visibility of your document, as this regulation also applies to providers of search engines and resource discovery systems.

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Documentation
This document server is based on the repository software OPUS4 OPUS is documented here: https://www.opus-repository.org/.
Guidelines for publishing on the OPUS 4 Publication Server of HNEE

The Publication Server of Eberswalde University for Sustainable Development (HNEE)

1 Aims and contents

1. The publication server offers all members of the Eberswalde University for Sustainable Development (HNEE) the organisational and technical framework for the timely electronic publication and long-term storage of scientific documents. Digitally available documents are collected, archived, stored, catalogued and made available online. The service promotes open and technically and legally barrier-free access to specialist information in the sense of Open Access.

In addition, the service serves to facilitate rapid, worldwide communication within the scientific community and promotes open and technically and legally barrier-free access to specialist information in the sense of Open Access (see Berlin Declaration on Open Access to Knowledge in the Sciences and Humanities). The complete visible offer of the publication server of the HNEE is Open Access accessible.

2. Researchers, students and other persons whose work is related to the HNEE can contribute publications available in an accepted file format to the archive or commission the university library to archive them.

3. The content of the service is supervised and administered by the University Library of the HNEE and technically hosted by the Cooperative Library Network Berlin-Brandenburg (KOBV).

4. To ensure citability, all documents are given a Uniform Resource Name (URN), which is stored together with the document on the publication server of the HNEE and in the archive server of the German National Library (DNB), which guarantee permanent access to the resources. Access is provided via national and international library catalogues, search engines, OAI service providers and other reference tools. Long-term archiving of the documents brought in is guaranteed.
2 Legal framework conditions

1. Publication in the publication server of the HNEE requires the permanent transfer of the simple right to make the document publicly accessible on the Internet by the author to the provider. Furthermore, the author is unrestrictedly free to publish the complete work before or after publication, if necessary in modified form or in excerpts, elsewhere in print or electronically.

2. The author grants the operator of the publication server the following rights of use:

  • The right to permanent electronic storage, in particular in databases,
  • The permanent right of conversion for the purpose of long-term archiving or visualisation, with due regard to the preservation of the content (the original archiving remains intact) and in the event of publication,
  • The non-exclusive perpetual right of use (§ 31(2) UrhG) for making the work publicly available on international data networks in accordance with § 19a UrhG,
  • The right to transmit the document and the associated metadata to the German National Library as well as to other relevant document servers with the same aforementioned rights,
  • The right to make the metadata accessible and usable without restriction,
  • The right to modify and/or complete the metadata provided by the author or publisher, if necessary.

3. The authors and publishers are solely responsible for the content of the documents.

4. The authors or editors of the publication are obliged to clarify any copyrights and exploitation rights of third parties that may be affected or to obtain their consent. If the author becomes aware of the existence or emergence of legal obstacles, he/she shall inform the University Library of the HNEE immediately. The University Library shall not be liable for damages resulting from the infringement of copyrights and exploitation rights, provided that no intentional or grossly negligent fault can be proven.

5. The copyrights of the authors shall be preserved. By granting a Creative Commons licence, certain rights of use can be transferred to the general public. The publication in the publication server of the HNEE does not prevent further publication of the documents in journals or monographs as well as on other servers. In accordance with the recommendations of the German Council of Science and Humanities on digital information provision by university libraries, all academics at the HNEE are requested to reserve the right of self-archiving in the publication server of the HNEE when concluding publishing agreements and to additionally publish the documents they have written in the publication server - possibly after a retention period (see http://www.wissenschaftsrat.de/download/archiv/4935-01.pdf, p. 26 (Greifswald 13 July 2001)).

6. The metadata of the documents published in the publication server may be retrieved by anyone via the OAI interface, stored and made available to third parties - if necessary in enriched form or in selection. In the case of first electronic publication in the OPUS 4 publication server, a link to the frontdoor of the resource must be provided in the form of the URL or URN.

7. Documents that have already been published will not be deleted from the server. In the case of secondary publications and preprints, online access may be restricted in exceptional cases if there is an important legal reason. Preprints can also be withdrawn by the authors or editors for reasons of content. However, the documents remain in the archive.


3 The electronic document

1. For the purposes of these Guidelines, the term "electronic document" means a document based on text and graphics, stored in digital form on a data carrier and distributed via computer networks. The publication of multimedia documents containing audio and video sequences is also possible.

2. An electronic document to be published via the publication server fulfils the following conditions:

  • It is intended for public distribution,
  • It is not a dynamic document. If changes are necessary, the changed electronic document is saved as a new version,
  • It complies with the technical parameters specified by the university library.

3. The distribution of electronic documents can be restricted spatially - for example to the campus of the HNEE.

4. Electronic documents are primarily published in the file format PDF (Portable Document Format) or PDF/A.

5. The published documents are in principle free of technical protection devices and digital rights management (DRM) procedures in order to preserve scientific findings and documents of high cultural significance as part of the digital cultural heritage and to make them permanently available to the professional public and the general public.

6. The operators of the OPUS 4 publication server guarantee an archiving period of at least 5 years for the documents submitted. The archiving period of other formats depends on the availability of the format, the viewing software and the conversion options.

7. Nationally and internationally defined standards and interfaces such as Dublin Core Metadata Standard, the guidelines of the Open Archives Initiative (OAI) are used for the formal and content indexing of the electronic documents. The metadata are assigned by the submitter by entering them in an online registration form and are checked, corrected and, if necessary, supplemented by the university library.

8. In the sense of the collection mandate of the OPUS 4 publication server of the HNEE, the following types of electronic documents are stored:

  • Publications by members of the HNEE with scientific content, such as journal articles (also pre- and postprints), monographs, parts of monographs, research reports, studies, publication series,
  • Parallel publications of the HNEE, which have been published in print,
  • Publications edited by members of the HNEE such as collective works, electronic journals and conference reports,
  • Publications and series of publications by institutions and persons associated with the HNEE,
  • documents whose publication is prescribed by examination regulations,
  • Theses of students of the HNEE, if the publication was approved by the supervisor or another member of the teaching staff and graded with 2.5 or better.

9. The quality assurance of the content of student theses is the responsibility of the supervisor of the thesis, who then also recommends it to the university library for publication. In the case of publication series, conference proceedings, etc., the editor is responsible for quality assurance.

10. In order to reduce copyright obstacles to the free circulation of ideas and the dissemination of scientific results, the operator encourages authors to grant an Open Access-compliant Creative Commons licence. In this case, the rights are protected by the obligation to mention the author's name (citation obligation) and the possible exclusion of commercial use. In the case of redistribution of the unedited document, the Uniform Resource Name (URN) should be used to ensure unique identification of the network resource.

11. Modification / deletion of documents: In order to guarantee the authenticity of the documents, documents comparable to printed publications cannot be changed or deleted. If the author wishes to make a correction in the case of voluntary publications, the changed document must be re-submitted. This corresponds to the process of a new edition in printed publications. The individual versions can be linked to each other.


4 Organisational regulations

The publication server of the HNEE is operated in terms of content by the University Library and technically by the Cooperative Library Network Berlin-Brandenburg (KOBV).

Electronic publication is free of charge for members of the HNEE and its institutions.

The submission of electronic documents for distribution via the publication server is usually done via an upload form on the publication server.

The contact person for all questions concerning the publication server is the University Library of the HNEE.

University for Sustainable Development (HNEE)
Hochschulbibliothek
Franziska Meng
Schicklerstraße 5
16225 Eberswalde

E-Mail: opus[at]hnee.de

The guidelines for the Open Access repository of TH Wildau were used as a template here.

Imprint

Responsibility

Eberswalde University for Sustainable Development
University library
Schicklerstraße 5
16225 Eberswalde

Telephone: +49 (0)3334 657-200

Fax: +49 (0)3334 657-202

E-Mail:Bibliothek@hnee.de

USt-Id-Nr.: DE81 2207 899

The Eberswalde University for Sustainable Development is a corporation under public law. It is legally represented by its President Prof. Dr. Matthias Barth.

Competent supervisory authority:
Ministerium für Wissenschaft, Forschung und Kultur des Landes Brandenburg

The University library (see: Contact) is responsible for editorial and database maintenance as defined by § 55 paragraph 2 RStV (Germany).

The care of the hardware and software of this server is under the authority of: Kooperativer Bibliotheksverbund Berlin-Brandenburg KOBV.

Data Protection Declaration

For information on data protection, please refer to the OPUS-Manual and the data protection declaration of the HNE Eberswalde.

Exclusion of liability

The operator has compiled and verified all information provided with great care. However, we cannot assume liability or furnish a guarantee that the data is correct, complete or up-to-date, or regarding the quality or constant availability of the information provided. We will not be liable for any damages arising from computer viruses or the installation and use of software when accessing or downloading data from this website.

Websites credited to an author reflect the opinions and insights of that author. The operator expressly reserves the right to change, amend or delete individual web pages, services or the entire website without prior notice or to interrupt or terminate the publication.

Links and references (disclaimer)

The operator is only responsible for the original content provided in accordance with the applicable laws. This original content is to be distinguished from links to the websites of other operators. Through these references marked as 'external links', the operator enables visitors to access 'third-party content'.

The operator is not responsible for this third-party content as the operator does not initiate the data transmission, does not choose the recipient of the information and does not select or have any influence on the information transmitted. The methods used to provide access and link to this third-party information also do not involve any automatic short-term storage, resulting in a full exclusion of any liability for third-party content on the operator's part.

When links to these websites were first incorporated, however, the authors of the relevant websites or the operator's editors reviewed the external content to ascertain whether it would possibly entail liability under civil or criminal law. Should the operator become aware or be made aware by others that the content of a website linked from this site could constitute a civil or criminal law violation, then the link will be immediately removed as long as this is technically feasible and within reasonable expectation.

Liability for illegal, inaccurate or incomplete content and for damages resulting from the use or non-use of information provided by third parties shall lie exclusively with the respective operators of the linked sites.

Data protection and technical resources

All data submitted to the operator in various online forms are used exclusively for business-related and technical purposes. No personal data will be passed on to third parties.

Caching

Please see https://www.kobv.de/information/impressum-und-datenschutz and https://www.zib.de/impressum for the legal details of the hosting partner KOBV providing this OPUS 4 platform; on these pages you will find all information regarding the contracted data processing and caching of our OPUS instance, the KOBV portal, the KOBV library guide and other web servers with the domain ".kobv.de".

The stored data are required exclusively for technical and statistical purposes; they are not compared with other data records or passed on to third parties, even in part.

After analysing access statistics, the logged data are deleted. This analysis is carried out monthly and annually and the data are deleted in the same month of the following year, at the latest. Data can be deleted early at any time.

Cookies

This site uses cookies to enable the use of dynamic layout information: Data on a user's preferred way of viewing the provided information is stored. This allows users to keep their viewing preferences even when navigating from one page to the next.

The content of the site remains unaffected by this. It is possible to access the website with cookies deactivated.

JavaScript

JavaScript elements, like cookies, are used to manage the display of dynamic information. It is possible to access the website with JavaScript deactivated.

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