@article{CarradiniGetchellCardonetal.2023, author = {Carradini, Stephen and Getchell, Kristen and Cardon, Peter and Fleischmann, Carolin and Aritz, Jolanta and Stapp, James}, title = {Evidence-based recommendations for recorded meetings policies}, series = {Business Horizons}, journal = {Business Horizons}, doi = {10.1016/j.bushor.2023.08.003}, year = {2023}, abstract = {Virtual meeting recordings have become a common part of virtual and hybrid workplace environments. Meeting recordings offer potential benefits (speedy transcript production, expedited information sharing, searchable information, inclusion of visual and tonal expressions) and drawbacks (difficulty discussing sensitive issues, employee privacy, limited off-the-record capabilities, and employee concerns over sharing recordings). Given this variance, policies for virtual meetings are a necessity. Managers can successfully implement a policy by co-creating policy preferences with employees in open-ended and nonjudgmental conversations that openly discuss potential benefits, drawbacks, and employee concerns. Topics such as when to record, when not to record, how to gain consent, and who will have administrative and sharing rights should be covered. Accessibility concerns, use or rejection of software features, for how long and where meeting recordings should be stored, and emerging issues such as use of virtual reality meetings and AI tools are areas of less urgency that may be part of the conversations. Managers should deliver policy preferences to a group of representatives from Human Resources, Information Technology, and the executive team to compose the policy, request a legal review, then introduce and implement it in the organization.}, language = {en} }