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1 Goals and substantive criteria of HSDopus

HSDopus, the online publication server, offers all members of the Düsseldorf University of Applied Sciences the organizational and technical framework for fast electronic publication of scientific documents. As part of this service by the university library, scientific documents are made available online for research and teaching in compliance with quality standards. With its service, the Düsseldorf University of Applied Sciences supports worldwide free access to scientific information in the sense of Open Access. The electronic documents receive permanent, quotable "persistent identifiers" in the form of URN addresses (DOIs, ISSN and ISBN are also possible depending on the document type) and are accessible by national and international library catalogs, search engines, OAI service providers and other verification tools. In addition, long-term archiving of electronic documents is guaranteed. Recommendations and standardizations of national and international initiatives such as the German Initiative for Network Information (DINI), Dublin Core Metadata Initiative and the Open Archives Initiative (OAI) are taken into account when operating and developing HSDopus.

2 Legal Framework

The author grants the operator of the publication server the following rights of use:
  • the permanent right to electronic storage, especially in databases,
  • the simple permanent right of use (§ 31 (2) UrhG) for open access in international data networks in accordance with § 19a UrhG,
  • the permanent right to conversion for the purpose of long-term archiving or visualization, taking into account the preservation of the content (the original archiving is retained),
  • the right to change and / or complete the metadata provided by the author if necessary,
  • the right to make the metadata freely accessible and usable for everyone,
  • the right to transfer the document and the associated metadata to the German National Library and to other technically suitable or regional document servers with the same aforementioned rights.
The authors are recommended to use Creative-Commons-Licenses. The authors are solely responsible for the content of the documents. The Düsseldorf University of Applied Sciences assumes no liability for the content of the publications provided and linked external sites. The author assures that the document does not violate legal regulations, official orders or other rights of third parties. The authors undertake to clarify the copyrights and exploitation rights of third parties or to obtain their consent. If the author becomes aware of the existence or emergence of legal obstacles, he shall immediately inform the Düsseldorf University Library. The author´s copyright has to be respected. The Düsseldorf University of Applied Sciences is only granted a simple right of use. Publication on HSDopus does not prevent further publication of the documents in specialist journals or monographs or on other servers. According to the recommendations of the Science Council, all scientists at Düsseldorf University of Applied Sciences are advised to secure a corresponding further right of use when concluding publishing contracts and to publish the documents they have written - possibly after a blocking period - in Open Access. Many publishers now allow self-archiving in institutional repositories or on the author's homepage, but often in connection with the stipulation of deadlines between the publisher's first publication and the open access provision on the Internet. The SHERPA/RoMEO-List lists the self-archiving regulations of the publishers. If you have any further questions, please contact your publisher. There is no remuneration. Commercial use of the publications by the university library is excluded.

3 Requirements for electronic documents

In the context of these guidelines, the term “electronic document” is understood to mean a document which can contain text, graphics and audio or video sequences, is stored in digital form on a data carrier and is distributed via computer networks. An electronic document to be published via HSDopus has to fulfil the following conditions:
  • It is intended for public distribution.
  • It is a finished document. If changes are necessary, the changed electronic document will be recorded as a new version.
  • It corresponds to the technical requirements specified by the University Library of the Düsseldorf University of Applied Sciences.
In exceptional cases, access to the electronic file can be restricted to exclusive campus-wide use. The documents can be described formally and in terms of content by the authors themselves or by a representative using an online form and will then be entered in HSDopus. All documents are formally indexed by the authors. The content is indexed by using keywords from the Common Norms File (GND), freely assignable keywords and categorization into classification systems (e.g. DDC).

4 Electronic Documents published and distributed by HSDopus

Scientists, students and other people whose work is related to the Düsseldorf University of Applied Sciences can insert existing publications into the archive using an accepted file format or commission the staff of the university library to archive them. A change in the content of the documents is excluded. The following types of electronic documents are saved:
  • Current publications, preprints and copies / postprints of previously published publications by members of the Düsseldorf University of Applied Sciences with scientific content,
  • Publication series of the Düsseldorf University of Applied Sciences, publications and publication series published by members of the Düsseldorf University of Applied Sciences such as collections, congress volumes, research reports, journals (e-journals) or series
  • Publications and series of publications by institutions and people associated with the Düsseldorf University of Applied Sciences,
  • Documents by university students, such as master, bachelor and diploma theses and seminar papers, if published on the recommendation by a professor or supervisor.

5 Long-term availability and security

The publication is saved and archived in HSDopus as a PDF file. This file is protected against manipulation. For long-term, globally unambiguous and location-independent referencing, i.e. for permanent availability and citability, each document is given a "Persistent Identifier" (Uniform Resource Name) according to the urn: nbn scheme of the German National Library in addition to the URL. In principle, the permanent and free availability of the documents is sought; however, availability is guaranteed for at least 5 years. Additional archiving depends on the availability of the format, the viewing software and the conversion options. The finally published documents can no longer be changed or deleted. In justified cases, however, the distribution can be restricted spatially (e.g. access only within the IP address range of the Düsseldorf University of Applied Sciences) = campus-wide access. International standards such as the guidelines of the Open Archives Initiative (OAI) are used and developed for indexing, saving and archiving electronic documents. Statistics evaluate the number of accesses to each document per month, the use of the publication server per day and the indexing by search engine robots per month.

6 Indexing

In order to achieve an effective content-based search on a national and international level, each publication is indexed by bibliographic and technical metadata in accordance with the Dublin core format and in terms of content at least by an abstract, a classification and keywords. This data is to be provided by the authors. In order to ensure a uniform quality standard, the metadata may be edited in the form of additions and corrections by employees of the university library. The documents are accessible and searchable from various sources, currently including:
  • OAIster - Search in about 1.100 freely accessible document servers worldwide
  • BASE - Bielefeld University's multidisciplinary search engine for scientific Internet sources
  • Catalog of the library association NRW = HBZ
  • Catalog of the German National Library (with the exception of dependent works, e.g. essays)
  • Catalog of the university library of the Düsseldorf University of Applied Sciences (with the exception of dependent works, e.g. essays)
  • Search engines such as Google and Google Scholar
  • Worldcat (with the exception of dependent works, e.g. essays)

7 Organizational Rules

HSDopus, the publication server of the Düsseldorf University of Applied Sciences, is operated by the university library of the Düsseldorf University of Applied Sciences. The Cooperative Library Network (KOBV) is responsible for the hardware and software of this server. The technical operator guarantees the necessary data security and data protection. The technical operator also ensures regular storage and backup routines to secure the database. Members of Düsseldorf University of Applied Sciences can publish electronically and free of charge.

The electronic documents for distribution via HSDopus are usually submitted via an upload form. Additional work required for publication, such as the preparation of electronic documents or the conversion to other formats, is supervised and carried out by the staff of the university library of the Düsseldorf University of Applied Sciences.

The contact person for all questions relating to the publication server / service is the university library of the Düsseldorf University of Applied Sciences.

University Library of the Düsseldorf University of Applied Sciences
Münsterstr. 156, Building 1, Room E.003
40476 Düsseldorf
August 2018